My Project Management Lessons » efficiency

Effective Computer Use

michael — Wed, 14 Oct 2009 19:16:16 +0000

Make sure your team is skilled and trained in using the basic functions of their computers as efficiently as possible.

Possibly run some short workshops on the use of keyboard shortcuts, quicker ways to do things, etc.

Put together a simple list of commonly used tasks that have easy shortcuts or quicker ways to do it. Such as using the windows + E keys to open a file explorer window.

Some people open many copies of folders or programs whereby their task bar is full of small tabs that are too small to show the title. This is useless. They should only open as many as can still be read.

The increased efficiency accross the entire office based side of a project can by substantial. Individual people can increase their efficiency by up to 30% or more.

Overtime

michael — Mon, 29 Jun 2009 09:02:03 +0000

Don’t count on overtime for yourself or for your team. The project should be managed to avoid needing overtime. Overtime costs more, is less efficient, increases safety risks, and tires the team so they are less effective later. Related Posts Cover your project risks Outsourcing Manage Risks

Who is Responsible

michael — Sat, 27 Jun 2009 03:08:32 +0000

Make sure your team knows who is responsible for what work.

People who need to know are:

Team members
Project manager
Organization Management

If people don’t know, then they communicate to the wrong people, there is confusion and lack of accountability for work packages, there is lower efficiency as some work packages get more resources than necessary, and some get too few or none.