My Project Management Lessons » budget http://www.myprojectlessons.com Lessons learned in Project Management Sat, 28 Nov 2009 02:34:57 +0000 http://wordpress.org/?v=abc en hourly 1 Good Document System http://www.myprojectlessons.com/2009/04/good-document-system/ http://www.myprojectlessons.com/2009/04/good-document-system/#comments Sat, 11 Apr 2009 03:16:46 +0000 michael http://www.myprojectlessons.com/?p=331 Related Posts
  1. Document Design Changes and Delays
  2. Eliminate Unnecessary Features
  3. Record Your Achievements
]]> If you have control of the system at the start of a project, make sure the project (or even at the program level, project office level, or company level) uses a document and accounting system that can record and output everything.

This would include costs, labour, forecasts, statistics, billing, budget, expenses, changes etc.

It should be able to output things like:

  • Weekly reports.
  • Monthly cost summary
  • Invoices
  • Labour costs for a period
  • Expense breakdowns
  • Cost to date
  • Variance
  • Total cost at completion

This should all be available from one package or a number of modules that are automatically linked together. You do not want to have multiple spreadsheets that people record things in that are not linked. The result should be a significant reduction in paperwork.

Certain inputs could only be allowed by certain people (by log in), such as:

  • Accounts (accountant)
  • Billing
  • Labour (site manager)
  • Design hours (design manager)

Individual hours by each person could be input (linked) from time sheets. All staff/employees should have adequate training so that the system is used properly

To start with, I recommend looking at the list of project management software at Wikipedia.

Related Posts

  1. Document Design Changes and Delays
  2. Eliminate Unnecessary Features
  3. Record Your Achievements
]]> http://www.myprojectlessons.com/2009/04/good-document-system/feed/ 0 Extra Budget for Complicated Design http://www.myprojectlessons.com/2008/11/extra-budget-for-complicated-design/ http://www.myprojectlessons.com/2008/11/extra-budget-for-complicated-design/#comments Tue, 04 Nov 2008 10:00:09 +0000 michael http://www.myprojectlessons.com/?p=71 Related Posts
  1. Document Design Changes and Delays
  2. Clear Specifications
  3. Design Discrepancies
]]> If the project you are tendering is going to have complicated design or a design that is unusual or new to your company or industry then make sure you allow extra budget to cover it.

This is for the extra work in design checks and making sure it is adequate fot the scope.

It is also to cover the costs of responding to RFI’s (request for information) from the contractors that must construct the design.

Related Posts

  1. Document Design Changes and Delays
  2. Clear Specifications
  3. Design Discrepancies
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