If you set a task for someone to update or change a document, you should clarify:

  • What the purpose of the document is
  • Who it is for, who will then use it or read it
  • Who else will be altering it
  • What is its priority over other documents (if info is different, which takes precedence?).

A person may be tasked with updating information in a spreadsheet. When they have done so, what do they do with it?

  • Leave it on the server?
  • Inform certain people it is altered?
  • Move it to a “completed” folder?

Much of this information could be kept as a second work sheet in the spreadsheet.

Related Posts

  1. Where Are Those Documents?
  2. Know The Acronyms
  3. Simple Document System
  4. Authorization System
  5. Unreasonable Project And Construction Schedules

Tagged with: •

Filed under: Communication • Documentation • Training

Like this post? Subscribe to my RSS feed and get loads more!