Forms and templates should be easy to find on your company intranet.
An external auditor should be able to visit your company and use a computer to find all the forms, templates, etc easily and without instruction.
Search functions should be able to find forms by their code number directly or by their name.
This is a role for business management or the project office, but it affects project managers significantly.
A good, easy to use system saves a lot of time and money.